View Licensing
1. Enter the Home view of the ADM Management Console and select the module Software from the Header menu and from the drop-down list select the Licences. In the information view, you will be able to view the list of available detected licenses, the related installations and the expiration dates of each license.
Licensing status
The status displayed next to each licensed software is calculated by comparing the number of Active licenses with the number of Facilities detected:
| State | When is it shown? |
|---|---|
| Too many licenses | There are more active licenses than installations: more licenses are being paid for or reserved than are actually being used. |
| Optimal | Active licenses are the same as the installations, or are smaller but the difference does not exceed 20%. |
| Lack of licenses | There are fewer active licenses than installations, and the difference is equal to or greater than 20%. |
⚐ Note: When your organization has device targeting set up, the Current licenses of the summary maintains its overall value along with the field Available; The Field Assigned It only counts licenses assigned to devices that the user has access to, and the rest are displayed in an additional field Assigned without access. Similarly, the Facilities it shows only the installations of accessible devices in its main indicator, and displays an additional field Facilities without access with the remaining amount. With no segmentation configured, both cards retain their usual behavior, without these additional fields.
⚐ Note: The countryside Assigned without access Include a help icon with the following message: “Corresponds to assigned licenses that are outside the scope of your access permission. This value is displayed separately to differentiate visible assigned licenses from those assigned to other users.”
2. In the information view of the updates, you will have available Information management and organization actions and filters.
3. In the detail view of a selected software license, when you click the View Details the window is enabled with information related to the license and consult data on the purchase of licenses and licensed devices; as well as taking actions such as deleting licenses.
⚐ Note: In the license detail, the summary applies the same segmentation behavior described in numeral 1: in the Current licenses, the overall value and the field Available remain global while Assigned It is filtered by segmentation showing the rest in the field Assigned without access; in the Facilities, the primary indicator only reflects the devices that the user has access to and the Facilities without access Shows the remaining amount.
Create a new license
1. To create a software license, go to the Home view of the ADM Management Console and select the Software menu from the Header menu and select the Licences
2. In the information view, display the list More options and click on the New/Licensing.
3. In the window that is enabled in the General You will be able to enter basic license information such as the name of the licensed software and select the software to relate to the licensing. When filling in the information, click Create.
4. When you finish configuring the basic license information, the Purchases, Licensed Devices, and Alerts & Notifications tabs are enabled in the Detail View
License Purchases
5. To assign the license, in the license detail view, click the Shopping, expand the menu More options and choose New purchase.
License expiration statuses
The expiration status of each license is calculated solely based on the days remaining from the current system date; the creation date is not taken into account.
| Days remaining | State | Meaning |
|---|---|---|
| 0 or less | Defeated | The license has already expired. |
| Between 1 and 30 days | To be beaten | Expires in less than a month. |
| Between 31 and 60 days | Close to victory | It has not yet matured, but its expiration date is approaching. |
| More than 60 days | Current | The license is up to date. |
⚐ Note: When your organization has device targeting set up, in the purchase list column Assigned licenses it only reflects licenses assigned to devices that the user has access to; the rest are shown in an additional column Assigned without access. Overall purchase values, such as purchased or available licenses, are not affected by targeting. Without targeting configured, the listing retains its usual behavior.
⚐ Note: From the license package purchase section you can download an xlsx (Excel) file with the assigned license information; Expand the menu More options and select the Export > Excel.
6. In the window License Package Enter the required information and click Save.
⚐ Note: To assign a license without an expiration date, leave the ‘Expiration Date’ field empty.
7. Within the license package, display the Associated devices to view, add, or remove devices related to that purchase package.
⚐ Note: When your organization has device targeting set up, the Associated devices It only allows you to view, add, or remove devices that the user has access to, and the total displayed is for those devices only. If the user does not have access to any of the devices associated with the package, the system does not modify or delete existing associations.
Licensed Devices
8. To list the licensed devices, in the licensing detail, click the Licensed devices, expand the menu More options and select the Assign licenses.
⚐ Note: When your organization has device targeting configured, verify that the user is assigned the software licensing permission on the associated device group. The list of licensed devices shows only the devices that the user has access to based on that permission, and the export to Excel (More options > Export > Excel) contains only those same devices.
9. In the window Assign licenses Select the computers to license and click Assign. On this screen, the computers that have the software related to licensing and those that do not yet have it are displayed.
⚐ Note: When your organization has device targeting set up, in the Assign Licenses window, you can only search for and select the devices you have access to; you won’t be able to search for or associate devices outside of your targeting.
⚐ Note: From the Assign Licenses window you can download an xlsx (Excel) file with the devices; expand the menu More options and select the Export > Excel. When your organization has device targeting set up, this file contains only the devices that the user has access to.
Alerts and Notifications
10. To set up alerts and email notifications, in the Licenses detail, click the Alerts and notifications Define the respective criteria when the licenses meet the conditions configured in each option.
The settings available for alerts and notifications are as follows:
- Generate an alert before a time that can be days, months or years before expiring a license.
- Generate an email notification before a time that can be in days, months or years before a license expires.
- Send an email when assigning a license to a device.
- Send an email when you remove a license from a device.
⚐ Note: In order for the mail notification to reach the recipient, the device must have a responsible user assigned, this user must exist in ADM and have an associated email.
11. When you complete the alerts and notifications settings, click Save